The accounting takes care of itself — so you can focus on selling trips

Built for travel industry finances, not generic accounting

The travel industry's finances rarely look like those of other industries: advance payments and deposits that need to be accrued, multiple suppliers per trip, margin taxation, and VAT that can vary within the same booking. Vaylo is built to handle that complexity, not to force it into a generic accounting workflow.

Here is what you get with Vaylo:

• Automated invoicing, ledger entries, and reminders — directly linked to booking and payment.
• Integration with Fortnox, Visma B-nxt, and PowerOffice.
• Gift cards, partial payments, and refunds are recorded automatically, without the need for manual entry.
• Reports and financial overviews gathered in the system; view profitability per trip, customer, or sales channel.
• Want to avoid card fees entirely? Vaylo can automatically issue an invoice at the time of online booking as an alternative to card payment.

You choose the workflow - booking confirmation or invoice

Vaylo does not force you into a single way of accounting for bookings. You choose, per business unit, whether you want to stick with a booking confirmation or always issue an invoice:

• Booking confirmation: the booking confirmation serves as sufficient documentation, and revenue is accrued automatically. This is ideal for those who take payment at the time of booking (card, Swish, direct payment) and do not require a formal invoice for every transaction.
• The invoice workflow: an invoice is always issued, automatically upon online booking. Corporate customers practically always choose this option because they need the invoice for their own accounting, but it is just as useful if you want to avoid card fees yourself: let Vaylo issue the invoice automatically instead of taking payment via card.

How the workflow works

1. The customer books and pays via the online booking system, customer portal, or manually by you.

2. Vaylo automatically creates the correct invoice documentation and accounting entries based on payment method and product.

3. Data is synced to your accounting system (Fortnox/Visma B-nxt/PowerOffice) — no double work.

4. You track profitability, unpaid invoices, and cash flow directly in Vaylo.